Cookies
How we use cookies
When we provide services, we want to make them easy, useful and reliable. Where services are delivered on the internet, this sometimes involves placing small amounts of information on your device, for example, computer or mobile phone. These include small files known as cookies. They cannot be used to identify you personally and they do not collect personal information.
These pieces of information are used to improve services for you through, for example:
- enabling a service to recognise your device so you don’t have to give the same information several times during one task;
- recognising that you may already have given a username and password so you don’t need to do it for every website page requested;
- measuring how many people are using services, so they can be made easier to use and ensure there’s enough capacity.
Learn more and view how you can manage these small files yourself.
Our site/s use a number of different cookies. Below we explain the cookies we use and why we use them. When you visit our website you will see a banner which contains a consent statement in relation to our use of cookies in accordance with the terms of this policy. Other information is gathered during your use of our website (e.g. IP addresses or information obtained via cookies). With regard to each of your visits to our website we may automatically collect the following information:
- technical information, including your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths;
- information about your visit, including the full Uniform Resource Locators (URL) clickstream to, through and from our website (including date and time), page response times, download errors, length of visits to certain pages and page interaction information.
Cookies for improving service
Google Analytics sets cookies to help us accurately estimate the number of visitors to the website and volumes of usage. This is to ensure that we are able to provide a faster service which is available when you want it.
Cookies on www2.groundstability.com domain
Name: PHPSESSID
Typical content: randomly generated number
Expires: at end of session – this cookie is not persisted on your device
Name: _ga
Typical content: randomly generated number
Expires: 2 years
Name: _gid
Typical content: randomly generated number
Expires: 30 minutes
Name: moove_gdpr_popup
Typical content: yes
Expires: after a year – this cookie is persisted on your device
Survicate is an external survey service that uses session and local storage to track usage to help the service function.
Cookies on our www.groundstability.com domain
The Coal Authority’s online Property Search Service (www.groundstability.com) uses the Google Analytics cookies outlined above, with additional cookies being required in order to run the application and to enable shopping basket functionality. These cookies are not permanent however and expire after you have left the site.
Name: JSESSIONID
Typical content: randomly generated number
Expires: at end of session (or upon logging out) – this cookie is not persisted on your device
Name: _gat-UA-25496666-1
Typical content: randomly generated number
Expires: 30 Mins
Name: machine.
Typical content: random number.
Expires: at end of session (or upon logging out).
Name: digiright
Typical content: application version number
Expires: after a year – this cookie is persisted on your device
The Coal Authority’s recruitment website, itrent, uses the following cookies to run the application. These cookies are not permanent and expire after you have left the site.
Name: BIGipServerPool_VS_172.17.34.88
Typical content: randomly generated number
Expires: at end of session (or upon logging out) – this cookie is not persisted on your device
Name: TS01e9c4f8
Typical content: randomly generated number
Expires: at end of session (or upon logging out) – this cookie is not persisted on your device
Name: cookie_consent_given
Typical content: yes
Expires: after a year – this cookie is persisted on your device
For further details on the cookies set by Google Analytics, please refer to the Google Code website.
Log files
Log files allow us to record visitors’ use of the site. We may use log file information to make improvements to the layout of the website and to the information in it, based on the way that visitors move around it. Log files do not contain any personal information about you.
Your right to refuse cookies and what happens if you refuse them
You can refuse cookies by activating the relevant setting on your browser. However, if you do so you may not be able to access all or parts of our websites. If you carry on using our websites and do not change your browser settings we will assume you consent to us using cookies as described above.
How long do we keep your personal data?
We may retain your information in order to comply with our legal and statutory grounds for processing your data.
If you use our website to apply for a job with us and you are successful in the applications process and accept a position with the Coal Authority, the data you entered at the application stage (including attached documents such as CVs and certificates) may be transferred to your employee record. If you are unsuccessful then your details will be erased after six months.
What are your rights?
You have several rights in relation to your personal data. These include accessing your data, correcting any mistakes, having your data erased, restricting the processing of your data, objecting to the processing of your data, data portability, and rights relating to automated decision making and profiling.
To exercise your rights please contact our DPO.
View further information on the Information Commissioner’s Office (ICO) website.
Contact and complaints
If you have any questions about this policy or about how we use your personal data please contact our DPO Clare Wasteney at dataprotection@coal.gov.uk. If you are unhappy about how we are processing your data or how we have responded to a request or complaint, you have the right to make a complaint to the UK’s data protection regulator, the Information Commissioner’s Office (ICO). View more details about how to contact the ICO on its website.